Head Office: 01462 833 370
Email: info@gcllimited.com

Accounts Assistant (Level 4 or Level 7 AAT Apprenticeship)

The Role

GCL are a commercial agency and property management firm providing expert property and management accounting advice to investors/owners. The company is growing with an ambitious business development plan. Reporting to the Finance Director, this exciting opportunity sits within the Finance department and works extensively with Management.  This is a growth opportunity and support and mentorship will be provided for the successful candidate to continue their education and qualifications.

KEY REQUIREMENTS

  • Previous experience in a similar role.
  • Handle numerous different accounts payable/credit control aspects simultaneously.
  • Computer literate including extensive use of Excel, Outlook and preferably third party property management software.
  • Excellent communication skills including dealing with clients.
  • Ability to create and follow structured processes.
  • Team player but also able to work autonomously.
  • Strong interpersonal and communication skills, including liaising with Clients.

DUTIES AND RESPONSIBILITIES

Accounts Receivable & Credit Control

  • Reviewing the client accounts and posting receipts.
  • Posting daily receipts provided by third parties.
  • Weekly review and chasing of outstanding payments.
  • Producing weekly arrears reports.

Tenant Invoicing

  • Raising monthly and quarterly invoices for Rent, Service Charge and Food Court.
  • Raising monthly, quarterly and annual turnover rent invoices.
  • Raising ad-hoc invoices.
  • Providing copy invoices to those clients that require them.

Tenant Turnover

  • Updating monthly tenant turnover reports.
  • Updating individual tenant’s turnover files with monthly turnover results.
  • Tracking monthly turnover results. All should be received by mid-month
  • Managing quarterly tenant turnover certificate submissions.
  • Identifying when turnover rent is due to be charged and raising the relevant demand.

Accounts Payable

  • Document logging all invoices as they are received.
  • Processing invoices once coded.
  • Managing flow of documents between Management and Finance.
  • Monitoring and reporting on cash flow for properties.
  • Managing the automatic supplier payment process for the twice monthly supplier payment runs.
  • Setting up ad hoc payments, providing remittance to suppliers and processing in TRAMPS.
  • Providing copy invoices to those clients who require them.
  • Responding to creditor requests for payment.
  • Prepare recharges and void charges such as rates and utilities.

Service Charge Management

  • Assist with preparation of year end Service Charge income and expenditure reconciliations.
  • Ensure that the Unit Apportionment’s total 100% for all Service Charge schedules to ensure full recovery of costs.
  • Investigate variances and action corrections as required.

Reporting and Compliance

  • Produce month end account reconciliations and quarterly VAT reports.
  • Produce reports for monthly financial review meeting.
  • Ensure department processes and procedures are adhered to.
  • Other duties as may be required

Salary

  • £15,000 - £17,000 plus tuition/qualifications support

Please send your CV and a short paragraph with your suitability for the role to recruitment@gcllimited.com.

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