Head Office: 01462 833 370
Email: info@gcllimited.com

PROPERTY PURCHASE LEDGER ADMINISTRATOR

OVERVIEW 

Grice Collins Long (GCL) is an established and highly successful practice of Chartered Surveyors. We are a multidisciplinary practice advising both Landlords and Tenants on all aspects of Retail Property including Property Management and Accounts.  We deliver all aspects of retail agency, consultancy and professional work. Our Tenant Services division offer service charge consultancy, insurance assessments and FM services. GCL have offices in Hertfordshire and Nottingham.  

THE ROLE 

This is an opportunity to join a growing team of dedicated colleagues who deliver the highest level of expertise and service to our Clients. 

Based at our offices in Hertfordshire this exciting role will involve all aspects of purchase ledger management in support of GCL’s client property portfolio. 

The role is flexible, with bespoke working arrangements which can be negotiated with the successful candidate taking into account their personal circumstances. 

JOB SPECIFICATION 

Supplier Invoices and Payments Set up new suppliers in the property accounting system and undertake due diligence in relation to bank payment and credit ratings. 
Upload supplier invoices into the accounting system. 
Liaise with the Property Manager regarding invoice coding. 
Execute twice monthly payment runs and ensure that subsequent tasks are being processed by the relevant member of staff. 
Execute all aspects of manual payments including setting up in the bank and executing all subsequent accounting tasks. 
Reconcile supplier statements to payments and outstanding amounts. 
Manage the quarterly payment of void funding between service charge and landlord accounts. 
Ensure that all records are up to date. 
Implement move to a paperless billing purchase ledger system from appointing the third party software supplier to managing the transition internally.  
Supplier Relations Respond to requests for payment dates and remittances from suppliers. 
Manage supplier accounts ensuring that supplier ledgers are consistent with client ledgers.   
Accounting Practices and Reporting Monitor client bank accounts daily to ensure that all debit transactions including direct debits and standing orders are captured in the accounting system in a timely manner. 
Respond to requests for account balances from internal and external parties. Assist with month end client account reconciliations. 
Assist with client cash forecasting for future payments. 
Assist the Service Charge Manager with year end reconciliations including providing initial reports, re-allocating expenditure and assisting with the production of reconciliation packs. 
Assist with preparation of monthly client management accounts. 
Respond to client requests for expenditure listings and ad hoc requests. 
Additional accounting activities as required.  
Tenant Services Payments Process rent and insurance payments for a major national retailer on a monthly and quarterly basis.  
Rates In partnership with the property management team identify units where there is a landlord liability for business rates. 
Liaise with the relevant authority to ensure that the demands are received in a timely manner and the amounts are consistent with.  
Set up standing order payments and process outgoings in line with accounting practices.  
Procedural Monitor, improve and develop internal processes. 

PERSON SPECIFICATION 

 Required Desirable 
Qualifications Maths and English GCSEs  
Experience Purchase ledger and office experience  Property purchase ledger  
Knowledge Microsoft Excel  Additional Microsoft Office programs Accounting software Workflow software such as Monday.com 
Skills & Abilities Attention to detail and organisation. 
Well-developed communication Skills. 
Experience working in and across teams. 
Ability to prioritise effectively and manage own work. 
 

PACKAGE 

Salary £26,000 to £28,000 per annum  
Hours Full time    
Leave Starting at 25 days annual leave plus recognised English Bank Holidays (normally eight per year). 
Office closure between Christmas and New Year.   
Flexi Time and Hybrid Working Flexibility with daily start and end times available. 
Professional Development Support for additional training and working towards relevant qualifications.  

TO APPLY 

Send CV and Covering Letter to: recruitment@gcllimited.com 
Closing Date 10 February 2023 
Grice Collins Long © 2023
Privacy Policy
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram